Local rules

This page lists local rules from decisions made at Committee meetings and contains some tips for Captains of the Day; it is supplemental to the BTRGS constitution.

• Match subsidies

• Society events (eg Spring, Summer & Autumn Meetings, John Kerry, Captain - Vice-Captain)

• Atlas

• Links with non-BT organisations

• Life members

• Tips for Captains of the Day

Match subsidies

Matches

BTRGS members will be asked to pay BTRGS both a green fee to cover the cost of the golf and a catering fee covering the cost of any food offered after the match.
The green fee will be waived for BTRGS members who qualify for free golf from the golf club (for example members of the club and captains of EGU affiliated courses), see 2009 AGM.
Green fees (but not catering fees) may be subsidised to a maximum of £10.00 per BTRGS member per event. The match fee is set by the captain of the day after approval from the treasurer.
AGM A/P1, December 2007

Knockouts

Overall subsidy (for all six players) will be £300 and split accordingly, depending on the availability of Wentworth (subsidies to players not going to Wentworth).
2008 AGM

Society events (eg Spring, Summer & Autumn Meetings, John Kerry, Captain - Vice-Captain)

See also Tips for Captains of the Day and self service spreadsheet (not available outside of the BT firewall).

Subsidies

Society events will be assessed at cost price and subsided only with committee agreement.
Committee meeting June 2003

No guests at Spring event

Guests not allowed at Spring Event.

Club Guests from both Halesworth and St Audreys will be invited to the Autumn meeting. Guests will be asked to pay for their meal costs and a contribution to prizes and BTRGS will pay for green-fees, which will be funded by profits from the St Audreys and Halesworth events.
Committee meeting July 2010 & 2009 AGM

Autumn event - Club guests

Invite two HGC members to Autumn Event.
AGM 2008 (changed to Autumn event at 2009 AGM)

Guest prizes

Separate guest prize for Pairs and Individual at Spring and Autumn Meeting. Guests are able to win nearest the pin etc but not main prizes or lowest gross etc.
2009 AGM

Format

Doubles be played in the morning and the singles in the afternoon. This would improve the period for lunch.
Committee meeting April 2001

Prizes

Prizes were determined by the Captain and should be limited to one prize per person with the exception of the combined meeting prizes.
Committee meeting October 2000

There will be no specific prizes for guests.
Committee meeting October 2004

Marie Hunt

The order in which people are selected for the Marie Hunt to be formally recorded as follows:

• Holders of the pairs KO
• Holders of the Post Office Research Captains Cup (combined Spring & Autumn pairs)
• Winners of the Spring Pairs
• Winners of the (previous) Autumn Pairs
• Runners up of the Spring Pairs
• Runners up of the (previous) Autumn Pairs
• Opened up to the membership.

2009 AGM

Knockouts

The doubles draw will not be done until the end of April to allow for late memberships to trickle in.
Committee meeting, March 2003. See https://office.bt.com/sites/btrgs/2011/Forms/AllItems.aspx for spreadsheet.

Trophies

Trophy winners must themselves get the trophies engraved, but may claim reimbursement from BTRGS. Preferred engravers are Shire Trophies (see Links links).
Committee meeting July 2002 and amended following meeting of September 2003

BTRGS should budget to pay for medals, engraving etc. and that sponsorship goes to offsetting event fees and other prizes
Committee meeting October 2001

Drop outs from events

The committee's policy is "Each case will be treated individually, but only if raised as an issue to the committee by the player". The general rule is that as long as no replacement player has been found, no refund will be given.
Committee meeting August 2002

Atlas

ATLAS membership fee should be included in the BTRGS annual subscription of those BTRGS members who have not already joined Atlas.
AGM Item 6.3, December 2001.

Ex-BT people are classed as as retired employees and are eligible to be ATLAS members (cost £12).
Mick Day & George Courtney 25/2/2003.

Links with non-BT organisations

No distribution of the membership list made available for commercial purposes, but that the web sites would carry details of any special offers made to BTRGS members.
AGM Item 6.4, December 2001.

Life members

H. Connolly
G. Courtney
J. Hill
B. MCDermott
B. Spillett

Updated at Committee meeting July 2010.

Tips for Captains of the Day

Captains of the Day are largely determined at committee meetings early in the year and you, as a Committee member, will be expected to Captain at least one match per year. The BTRGS Captain organises the Spring and Autumn events.

The match venue is the choice of the Captain of the Day and it is up to the Captain to determine and book the venue and food (remember that some of the golfers might be vegetarian). If the green fees are too high, a subsidy might be possible - see the above match subsidies rules - consult the BTRGS Captain. BTRGS people who are also members of the golfing venue (so do not have to pay green fees) will be expected to pay a small match fee (see match subsidies).

The use of GPS devices is allowed without prejudice during BTRGS events; however, the Captain of the Day should seek agreement of the opposing captain, when playing matches against other socieities/clubs.
Committee meeting of 20/1/2009

Availability spreadsheet

The Society tries to ensure an even spread of inter-club/society matches per BTRGS member. Use the BTRGS availability spreadsheet to pick your team (only Committee members have write access and the spreadsheet is not available outside the BT firewall).

The spreadsheet now includes a worksheet explaining the different categories (Yes/No/Maybe/Played/Selected/Replacement) which will ensure we evenly distribute matches between members.

I suggest if you are going to amend the spreadsheet you Reserve It, Download It, then Add New Version when you load it back – that way we can easily track who has done what.

Selecting your team

Try and ensure that each member gets invited to at least two matches. Determine the pairings and teeing order. Pick a couple of substitutes (and let them know that is what they are) because fate often dictates that somebody calls off at the last minute. Notify the players of their selection several weeks ahead of the match and remind them again two weeks ahead of the game - people forget!

Where possible, get the match fees from each team member ahead of the event, preferably as cheques payable to BTRGS. The BTRGS Treasurer will write a cheque for payment, in advance (if required), otherwise the Captain of the Day arranges payment and reclaims it from the Society.

Inter-club/society matches are typically 4BBB Hambro scoring (see Scorecards for advice) with 12 players in a team, playing in pairs. You, or your delegate, will collate the scores and agree them with your counterpart in the other team.

Typically a match will be followed by a meal afterwards and all players are expected to attend (or at lease pay for the meal!). You will be expected to give a short speach congratulating the other team on their performance, thanking the venue and your team (bad jokes are not obligatory).

After the match

The Captain of the Day settles the venue costs (usually on match day). If necessary the BTRGS Treasurer will supply the Captain with a cheque in advance.
Note - Some venues require two separate cheques: one for match fees, the other for food & drinks, so if you need advance payment, have a word with the hosts to see if you need two cheques!

After the match, use the report template to write up a report (include finances), then send it to the web manager and Treasurer. Provide feedback to the Committee at the next Committee meeting. And remember to update the database by clicking the option "Set played".