BTRGS Minutes of Committee meeting, 16/01/2006

Present:

• Stuart Wyse  - Captain

• Alan Porter – Secretary

• John Briggs

• Iain Wright

• Baard Grindberg

• Darin Crawford

• Jon Hopkins

• Bob McDermott

• Erik Hansen

• Tony Boffey

Apologies:

• Russell Eaden- Treasurer

• David Bell - Vice Captain

• Steve Hodgkiss

• Chris Amor

Minutes of last meeting

The previous meeting minutes of the October 2005 meeting were accepted as accurate.

Review of Action Points

A/P	Action	Allocated	Status
2-02/04	Baard will help Iain create a form poster for BT Internet to request data changes on the within firewall database.	Baard & Iain	Cleared
3-05/05	Speak to Tony Boffey about being on the committee and running the Ufford Park match, Tony now co-opted back on the committee.  Tony knows nothing about this says Alan.	Jon	Cleared
07/08/05	Chris to check with Shaun Whymark whether golf nets could be put on site in a similar way to the Cricket nets.  Chris has sent an email, awaiting ATLAS meeting to decide.	Chris	O/G
01/10/05	Iain will put the match proforma on the website	Iain	Cleared
02/10/05	Alan will advise Russell the 2 -fore1 voucher URL	Alan	Cleared
03/10/05	Alan to book a room for the AGM. Alan has done this, it is in room 9/9 in the Radio Tower on the 12th December	Alan	Cleared
04/10/05	Stuart to find out the arrangements on the corporate membership at Hintlesham Hall.  Not likely to happen but Stuart has a couple of avenues to explore before we close this item.	Stuart	O/G
05/10/05	Russell to book refreshments for the AGM	Russell	Cleared
2006/10/05	All match captains are to get provisional dates arranged with their respective opposite numbers and email the details to all committee members.  Please email Alan with all details.	All match captains	Cleared but see below

New Action Points

A/P	Action	Allocated	Status
01/01/2006	Baard & Iain will get the website & the database externally hosted by 30 January and testable by 6 February.  Cost not to exceed £30.00 per month without additional committee agreement.  Also a new domain name to be obtained, maybe http://www.btrgs.org.uk if available	Baard & Iain	New
02/01/2006	Everybody must email Alan with all the info relating to their matches etc.	Alan	New
03/01/2006	Alan has taken over ownership of the 202006 BTRGS diary.  Alan will update this as info becomes available	all match captains	New
04/01/2006	John & Alan will look into setting up a Winter event in 2007.	John & Alan	New
0501/2006	Bob will sort out lessons for the spring session	Bob	New
06/01/2006	Can members pay online for their 2006 membership?  Russell says I can cope with the online payment. So long as they send me an email at the same time at they fill in the payment. I will use the email like a cheque – where there is some evidence that I can use to audit against.	Russell	New
07/01/2006	John is going to look into an internet based organisation to run & manage handicaps.	John	New
08/01/2006	Tony to arrange a match Vs Ufford Park GC.	Tony	New
09/01/2006	All committee members were urged to have a look at the existing http://www.btinternet.com/~btrgs/index.htm website and pass any comments to Iain.  This site is the basis for the new site so it would be good to sort out any wrinkles before we migrate.	All	New

Match reports

None

Knockouts

No action required this month.

Special events

No events.

Membership

Nothing to report

Finance

Russell was not at the meeting to report anything but early days yet.

A.O.B.

Stuart is looking into Frinton and Royal Norfolk for next years Spring & Autumn meetings.

AGM Topics

A/P	Proposal	Proposed by
1
2

Next meeting

The next committee meeting well be held on Monday  20th February 2006 at 12:00 on in Room G33 Orion.