BTRGS Minutes of Committee meeting, 20/03/2006

Present:

Alan Porter – Secretary
Russell Eaden- Treasurer
John Briggs
Jon Hopkins
Bob McDermott
Tony Boffey
Jon Hopkins

Apologies:

Stuart Wyse - Captain
David Bell - Vice Captain
Erik Hansen
Iain Wright
Baard Grindberg
Chris Amor
Steve Hodgkiss

Minutes of last meeting

The previous meeting minutes of the February 2006 meeting were accepted as accurate.

Review of action points

A/P	Action	Allocated	Status
01/01/2006	Baard & Iain will get the website & the database externally hosted by 30 January and testable by 6 February. Cost not to exceed £30.00 per month without additional committee agreement. Also a new domain name to be obtained, maybe http://www.btrgs.org.uk if available	Baard & Iain	Cleared
03/01/2006	Alan has taken over ownership of the 202006 BTRGS diary. Alan will update this as info becomes available	all match captains	O/G
0501/2006	Bob will sort out lessons for the spring session. Proving difficult as Bob has no visibility of the renewals.	Bob	O/G
08/01/2006	Tony to arrange a match Vs Ufford Park GC. It is booked for1:30 on Thursday 28 September team of 12 but maybe 8 if there is a player shortage on either side.	Tony	Cleared
01/02/2006	Add Tony Boffey to the website committee list	Iain	Cleared
02/02/2006	Stuart to send out the 2006 members pack for QA review.	Stuart	Cleared
03/02/2006	Russell to contact Stuart Robertson at Ufford Park about the uncashed cheque for the last Autumn's lessons.	Russell	O/G
04/02/2006	Alan to book a pass for Tony for the March meeting. I have done this just now 4:45 20th Feb.	Alan	Cleared
05/02/2006	Stuart to find out more about the Toyota event.	Stuart	New
06/02/2006	Stuart will email details of the Save the Children and the St Elizabeth Hospice events so Iain can add them to the website under a new suitable heading	Stuart & Iain	Cleared
07/02/2006	Baard has made good progress on the website. Some things to add like email notifications, etc. Still needs a couple of weeks work. It was agreed we would start off with paper invitations to renew for the membership & first session of lessons. March - current status is unknown.	Baard	New

New action points

A/P	Action	Allocated
01/03/2006	Russell will email Bob the details of people who have joined this year and require lessons.	Russell
02/03/2006	John is on leave in early April so it would be better if somebody else could captain the St Clements event. Decide at next meeting.	Stuart
03/03/2006	Russell to send the new members availability lists to Stuart so that either a spreadsheet or the database can be updated.	Russell
04/03/2006	Update the availability master spreadsheet or database	Stuart
05/03/2006	David Bell is on holiday for the Ufford Park SCC match. Pick a new captain at the next meeting.	Stuart
06/03/2006	The meeting minutes are offset to the right. Iain what can we do to fix it? Is it a webpage frame issue?	Iain & Alan

Match reports

None

Knockouts

None

Special events

No events.

Membership

No members except the life members. New applications to process

Finance

No change this month, numerous cheques to pay in.

A.O.B.

It was agreed that for next month we could use Alan's conference call bridge.

Tony will be absent from the April meeting.

AGM Topics

A/P	Proposal	Proposed by
1
2

Next meeting

The next committee meeting well be held on Monday 17th April 2006 at 12:00 on in Room G33 Orion.

Updated by I D Wright, February 4, 2008