BTRGS Minutes of Committee meeting 21/05/2007
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Present:
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Via conf call BT MeetMe 0800 0321609 or 0870 241 2996 Pass-code: 00319702#
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David Bell – Captain John Briggs - Vice Captain Alan Porter – Secretary Baard Grindberg Stuart Wyse |
Andrew Wright - Treasurer Iain Wright Chris Amor Erik Hansen
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Apologies |
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Tony Boffey Jon Hopkins Steve Stokes Russell Eaden
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Minutes of Last Meeting
The previous minutes were accepted as accurate.
Review of Action Points
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A/P |
Action |
Allocated |
Status |
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A/P |
Action |
Allocated |
Status |
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01/08/2006 |
Iain to see if he can get a plinth from Shire Trophies for the trophy. Budget is £36.00 Just need to find out the start date from Stuart’s notes exploration. |
Iain |
O/G |
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02/01/2007 |
Iain will add a link to the website pointing to the spreadsheet. This is now working from the availability heading in the A-Z |
Iain |
Cleared |
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03/02/2007 |
Alan will follow up on the Waldringfield booking for the summer meeting. The form has arrived now |
Alan |
O/G |
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01/03/2007 |
Stuart to see if he can get another Wentworth Voucher. |
Stuart |
O/G |
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05/03/2007 |
Arrange a pre course inspection meeting at Eaton |
David |
Cleared |
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07/03/2007 |
Stuart is going through all the old BTRGS captain’s archive & will keep any useful nuggets of documentation for scanning & putting on the website. All the other paperwork to be recycled. |
Stuart |
O/G |
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01/04/2007 |
David & Erik will sort out the prize allocation of the £500 from the sponsor for the Spring meeting |
David & Erik |
Cleared |
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02/04/2007 |
Erik will sort out the singles & doubles draw for 2007 |
Erik |
Cleared |
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03/04/2007 |
Stuart will cancel Stowmarket & book Brett Vale |
Stuart |
Cleared |
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04/04/2007 |
In order to boost membership David will
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David |
Cleared |
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05/04/2007 |
Andrew will find out about previous grants from ATLAS from Russell |
Andrew |
Cleared |
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06/04/2007 |
Baard will give Andrew a bill for the website hosting |
Baard |
O/G |
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07/04/2007 |
Baard will see if we can get the website hosting to be billed annually |
Baard |
O/G |
New Action Points
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A/P |
Action |
Allocated |
Status |
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01/05/2007 |
Iain will advise Stuart of the dimensions of the trophy so we can get a quote from SHIRE trophies for the plinth. |
Iain |
New |
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02/05/2007 |
David to resolve the final few outstanding financial issues from the Spring Meeting. |
David |
New |
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03/05/2007 |
Decide what items from the archive should be kept and/or scanned in and put on the website. |
All |
New |
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A/P |
Action |
Allocated |
Status |
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01/05/2007 |
Iain will advise Stuart of the dimensions of the trophy so we can get a quote from SHIRE trophies for the plinth. |
Iain |
New |
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02/05/2007 |
David to resolve the final few outstanding financial issues from the Spring Meeting. |
David |
New |
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03/05/2007 |
Decide what items from the archive should be kept and/or scanned in and put on the website. |
All |
New |
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Match Reports
The Ian Reddington Memorial Cup (St Clements) and Lloyd’s reports are on the website.
The Spring Meeting was a success with only a few payments fro David to chase up. However the pace of play was very slow at times. We shall remind all players that they must pick up & move on if they can’t score any Stableford points.
Knockouts
New spreadsheets have been created for this season, time frame is short but that is the only way to force matches to get played.
Match Schedule
Alan & Iain have been updating this on a regular basis.
Baard is to assist with running the St Audrey’s event.
The Huawei event has been postponed.
Special Events
The next Fratsor event is scheduled for September. Ian Brill is the contact.
Membership
The membership now stands at 71 including 7 life members.
Finance
Andrew reported that money is going in & out as planned with no problems or unexpected costs. David is mopping up the final few Spring Meeting financial loose ends.
However we do need a sponsor for the autumn meeting.
A.O.B
A change to clause 2 of the constitution is to be discussed at the next AGM.
We discussed non attendance at committee meetings – see proposed constitution
Alan has added an AGM proposal after talking to Stuart about the life members. See below, item 4
AGM Topics
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A/P |
Proposal |
Proposed by |
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1 |
Change the wording for the £12 + food subsidy to reflect current practice, wording to be decided. |
Baard |
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2 |
Change clause 2 to read :- The membership of the society shall be open to anyone working at Adastral Park, Bibb Way or any of the other BT offices in the Ipswich area, subject to mandatory clause 1 of Atlas. |
John Briggs |
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3. |
New constitution section
If a committee member fails to attend or dial in to two consecutive meetings without offering good reason, then they will have effectively resigned from the committee. Their vacancy can then be filled by a co-opted replacement. |
Stuart |
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4. |
New constitution section
Life members need to rejoin yearly by completing and returning their contact detail information but the cost is free. If they don't rejoin or maintain contact with BTRGS for 3 consecutive years then they are deemed to have rescinded their life membership. |
Alan |
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Next Meeting
The next meeting will be the AGM in Room G/30; Orion on Monday 18th June2007.