BTRGS Minutes of Committee meeting 18/06/2007 (Issue 2)
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Present:
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Via conf call BT MeetMe 0800 0321609 or 0870 241 2996 Pass-code: 00319702#
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Alan Porter – Secretary Andrew Wright - Treasurer Chris Amor Baard Grindberg Stephen Stokes
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Iain Wright Stuart Wyse |
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Apologies |
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David Bell – Captain John Briggs - Vice Captain Tony Boffey Jon Hopkins Steve Stokes Erik Hansen
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Minutes of Last Meeting
The previous minutes were accepted as accurate.
Review of Action Points
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A/P |
Action |
Allocated |
Status |
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A/P |
Action |
Allocated |
Status |
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01/08/2006 |
Iain to see if he can get a plinth from Shire Trophies for the trophy. Budget is £36.00 Just need to find out the start date from Stuart’s notes exploration. |
Iain |
O/G |
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03/02/2007 |
Alan will follow up on the Waldringfield booking for the summer meeting. The form has arrived now |
Alan |
Cleared |
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01/03/2007 |
Stuart to see if he can get another Wentworth Voucher. Stuart will do this later in the year. |
Stuart |
O/G |
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07/03/2007 |
Stuart is going through all the old BTRGS captain’s archive & will keep any useful nuggets of documentation for scanning & putting on the website. All the other paperwork to be recycled. Good progress being made. |
Stuart |
O/G |
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06/04/2007 |
Baard will give Andrew a bill for the website hosting |
Baard |
Cleared |
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07/04/2007 |
Baard will see if we can get the website hosting to be billed annually. Baard is still trying to arrange this. |
Baard |
O/G |
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01/05/2007 |
Iain will advise Stuart of the dimensions of the trophy so we can get a quote from SHIRE trophies for the plinth. |
Iain |
Cleared |
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02/05/2007 |
David to resolve the final few outstanding financial issues from the Spring Meeting. Andrew reports that David has put the cheques in the post. |
David |
Cleared |
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03/05/2007 |
Decide what items from the archive should be kept and/or scanned in and put on the website. To be done when Stuart has completed the sort out. |
All |
New |
New Action Points
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A/P |
Action |
Allocated |
Status |
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A/P |
Action |
Allocated |
Status |
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01/06/2007 |
Alan to email Stephen the link for the Livelink page. |
Alan |
Done |
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02/06/2007 |
Stuart’s survey – add box for any other comments to be added. Also state favourite events |
Stuart |
New |
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01/06/2007 |
Alan to email Stephen the link for the Livelink page. |
Alan |
Done |
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02/06/2007 |
Stuart’s survey – add box for any other comments to be added. Also state favourite events |
Stuart |
New |
Match Reports
BT lost both the Ipswich Borough Council & the Suffolk County Council matches. However both events were enjoyed by all. Reports have been done & sent out.
Knockouts
Erik was away but in general terms the timescales set should be achievable.
Match Schedule
The schedule is up to date, just the Marie Hunt details to add but that is only for 4 players.
Special Events
The next Fratsor event is scheduled for September. Ian Brill is the contact.
Membership
The membership remains at 71 including 7 life members. We still need new members.
Finance
Andrew reported that money is going in & out as planned with no problems or unexpected costs. We have received a grant of£1400 from ATLAS. Next year there is no funding from BT into ATLAS so we can expect a smaller grant.
Andrew is making financial provision to subsidise the Autumn meeting..
A.O.B
Stuart suggested Aldeburgh for next year’s summer meeting. We all thought that would be a good opportunity to play Foursomes at one of Suffolk’s seldom visited courses. Stuart’s survey from was discussed and looks great.
Alan has booked the AGM for 3rd December in room 30. Also all normal meetings booked for room 30 up to November.
AGM Topics
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A/P |
Proposal |
Proposed by |
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1 |
Change the wording for the £12 + food subsidy to reflect current practice, wording to be decided. |
Baard |
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2 |
Change clause 2 to read :- The membership of the society shall be open to anyone working at Adastral Park, Bibb Way or any of the other BT offices in the Ipswich area, subject to mandatory clause 1 of Atlas. |
John Briggs |
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A/P |
Proposal |
Proposed by |
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1 |
Change the wording for the £12 + food subsidy to reflect current practice, wording to be decided. |
Baard |
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2 |
Change clause 2 to read :- The membership of the society shall be open to anyone working at Adastral Park, Bibb Way or any of the other BT offices in the Ipswich area, subject to mandatory clause 1 of Atlas. |
John Briggs |
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3. |
New constitution section
If a committee member fails to attend or dial in to two consecutive meetings without offering good reason, then they will have effectively resigned from the committee. Their vacancy can then be filled by a co-opted replacement. |
Stuart |
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4. |
New constitution section
Life members need to rejoin yearly by completing and returning their contact detail information but the cost is free. If they don't rejoin or maintain contact with BTRGS for 3 consecutive years then they are deemed to have rescinded their life membership. |
Alan |
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Next Meeting
The next meeting will be the AGM in Room G/30; Orion on Monday 16th July 2007.