BTRGS Minutes of Committee meeting 16/07/2007

Present:

Via conf call

BT MeetMe 0800 0321609

or 0870 241 2996

Pass-code: 00319702#

David Bell – Captain

John Briggs - Vice Captain

Alan Porter – Secretary

Andrew Wright - Treasurer

Stephen Stokes

Jon Hopkins

Stuart Wyse

Iain Wright

Erik Hansen

Apologies

Chris Amor

Tony Boffey

Baard Grindberg

Minutes of Last Meeting

The previous minutes were accepted as accurate.

Review of Action Points

A/P	Action	Allocated	Status
A/P	Action	Allocated	Status
01/08/2006	Iain to see if he can get a plinth from Shire Trophies for the trophy. Budget is £36.00 Just need to find out the start date from Stuart’s notes exploration. Plinth ordered Stuart will collect it from Dick Bailey.	Iain & Stuart	O/G
01/03/2007	Stuart to see if he can get another Wentworth Voucher. Stuart will do this soon.	Stuart	O/G
07/03/2007	Stuart is going through all the old BTRGS captain’s archive & will keep any useful nuggets of documentation for scanning & putting on the website. All the other paperwork to be recycled. Good progress being made.	Stuart	O/G
07/04/2007	Baard will see if we can get the website hosting to be billed annually. Baard is still trying to arrange this.	Baard	O/G
03/05/2007	Decide what items from the archive should be kept and/or scanned in and put on the website. To be done when Stuart has completed the sort out.	All	New

01/06/2007	Alan to email Stephen the link for the Livelink page.	Alan	Cleared
01/06/2007	Alan to email Stephen the link for the Livelink page.	Alan	Cleared
02/06/2007	Stuart’s survey – add box for any other comments to be added.	Stuart	Cleared

New Action Points

A/P	Action	Allocated	Status
A/P	Action	Allocated	Status
01/07/07	Stuart to update survey with comments agreed at the meeting	Stuart	Cleared
02/07/07	Stuart to invite all members to complete the survey	Stuart	New
03/07/07	Stuart is trying to resurrect the Huawei match	Stuart	New
04/07/07	Alan to update the match list	Alan	Cleared
05/07/07	Sort out the unpaid lessons	Stuart & David	New

Match Reports

BT lost the match against Willis but a good time was had by all. Note that Brett Vale is under new ownership.

Reports have been done & sent out. The Transco match is on Thursday.

Knockouts

Erik reported that good progress was being made & the tossing coin has only been used a couple of times to resolve un-played matches.

Match Schedule

The schedule is up now up to date; Alan has just emailed Iain an update with BT Vs ex BT date changed.

Special Events

The next Fratsor event is scheduled for September. Ian Brill is the contact.

Membership

The membership is now 72 including 7 life members.

Finance

Andrew reported that money is going in & out as planned with no problems or unexpected costs. We discussed the Autumn Meeting subsidy & agreed a figure of £52.00

A.O.B

We discussed the subject of lessons at length, maybe a new venue should be considered for next year.

Alan has booked the AGM for 3^rd December in room 30. Also all normal meetings booked for room 30 up to November.

AGM Topics

A/P	Proposal	Proposed by
A/P	Proposal	Proposed by
1	Change the wording for the £12 + food subsidy to reflect current practice, wording to be decided.	Baard
2	Change clause 2 to read :- The membership of the society shall be open to anyone working at Adastral Park, Bibb Way or any of the other BT offices in the Ipswich area, subject to mandatory clause 1 of Atlas.	John Briggs
3.	New constitution section If a committee member fails to attend or dial in to two consecutive meetings without offering good reason, then they will have effectively resigned from the committee. Their vacancy can then be filled by a co-opted replacement.	Stuart
4.	New constitution section Life members need to rejoin yearly by completing and returning their contact detail information but the cost is free. If they don't rejoin or maintain contact with BTRGS for 3 consecutive years then they are deemed to have rescinded their life membership.	Alan

Next Meeting

The next meeting will be the AGM in Room G/30; Orion on Monday 20^th August 2007.