BTRGS Minutes of Committee meeting 20/08/2007
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Present:
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Via conf call BT MeetMe 0800 0321609 or 0870 241 2996 internal 00 250 2296 (cheaper) Pass-code: 00319702#
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Alan Porter – Secretary Andrew Wright – Treasurer Erik Hansen Baard Grindberg Stuart Wyse |
Iain Wright David Bell – Captain
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Apologies |
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Stephen Stokes Chris Amor Tony Boffey Jon Hopkins
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Minutes of Last Meeting
The previous minutes were accepted as accurate.
Review of Action Points
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A/P |
Action |
Allocated |
Status |
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A/P |
Action |
Allocated |
Status |
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01/08/2006 |
Iain to see if he can get a plinth from Shire Trophies for the trophy. Budget is £36.00 Just need to find out the start date from Stuart’s notes exploration. Plinth ordered Stuart will collect it from Dick Bailey. |
Iain & Stuart |
Cleared |
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01/03/2007 |
Stuart to see if he can get another Wentworth Voucher. Stuart has now got it. |
Stuart |
Cleared |
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07/03/2007 |
Stuart is going through all the old BTRGS captain’s archive & will keep any useful nuggets of documentation for scanning & putting on the website. All the other paperwork to be recycled. Good progress being made. |
Stuart |
Cleared |
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07/04/2007 |
Baard will see if we can get the website hosting to be billed annually. Baard is still trying to arrange this. |
Baard |
O/G |
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03/05/2007 |
Decide what items from the archive should be kept and/or scanned in and put on the website. To be done when Stuart has completed the sort out. |
All |
O/G |
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01/06/2007 |
Alan to email Stephen the link for the Livelink page. |
Alan |
Cleared |
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01/06/2007 |
Alan to email Stephen the link for the Livelink page. |
Alan |
Cleared |
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02/07/07 |
Stuart to invite all members to complete the survey |
Stuart |
Cleared |
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03/07/07 |
Stuart is trying to resurrect the Huawei match |
Stuart |
O/G |
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05/07/07 |
Sort out the unpaid lessons, still 4 unpaid. |
Stuart & David |
O/G |
New Action Points
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A/P |
Action |
Allocated |
Status |
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A/P |
Action |
Allocated |
Status |
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01/08/07 |
Andrew to ensure there are full teams for Captain Vs Vice captain match |
Andrew |
New |
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02/08/07 |
David to sort out the autumn lessons |
David |
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03/08/07 |
Urge members to fill in the survey so we can review in October. Especially mention at the Autumn meeting. |
All committee members |
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04/08/07 |
Iain to remove retired committee members from the website. |
Iain |
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05/08/07 |
Jon Hopkins to produce the L&G report for Iain & Andrew to action |
Jon |
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Match Reports
BT lost the match against Halesworth but a good time was had by all. BT won the match Vs Transco & lost the L&G match.
Knockouts
All is on track
Match Schedule
The schedule is up now up to date. Alan has emailed Tony availability for the Ufford Park match.
Special Events
The next Fratsor event is scheduled for September. Ian Brill is the contact.
Membership
The membership is now 72 including 7 life members.
Membership Survey
We will review the findings at the October BTRGS meeting.
Finance
Andrew said finance is on track, we should make a small surplus this year. More news on the ATLAS grant will come from Shaun Whymark soon.
A.O.B
Alan has booked the AGM for 3rd December in room 30. Also all normal meetings booked for room 30 up to November.
AGM Topics
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A/P |
Proposal |
Proposed by |
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A/P |
Proposal |
Proposed by |
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1 |
Change the wording for the £12 + food subsidy to reflect current practice, wording to be decided. |
Baard |
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2 |
Change clause 2 to read :- The membership of the society shall be open to anyone working at Adastral Park, Bibb Way or any of the other BT offices in the Ipswich area, subject to mandatory clause 1 of Atlas. |
Alan |
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3. |
New constitution section
If a committee member fails to attend or dial in to two consecutive meetings without offering good reason, then they will have effectively resigned from the committee. Their vacancy can then be filled by a co-opted replacement. |
Stuart |
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4. |
New constitution section
Life members need to rejoin yearly by completing and returning their contact detail information but the cost is free. If they don't rejoin or maintain contact with BTRGS for 3 consecutive years then they are deemed to have rescinded their life membership. |
Alan |
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5. |
Discuss match subsidy levels. |
David |
Next Meeting
The next meeting will be the AGM in Room G/30; Orion on Monday 17th September 2007.