BTRGS Minutes of Committee meeting 17/09/2007
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Present:
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Via conf call BT MeetMe 0800 0321609 or 0870 241 2996 internal 00 250 2296 (cheaper) Pass-code: 00319702#
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Stephen Stokes – Vice Captain Alan Porter – Secretary Stuart Wyse Baard Grindberg Jon Hopkins Chris Amor
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Apologies |
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Andrew Wright – Treasurer David Bell – Captain Iain Wright Erik Hansen Tony Boffey
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Minutes of Last Meeting
The previous minutes were accepted as accurate.
Review of Action Points
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A/P |
Action |
Allocated |
Status |
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07/04/2007 |
Baard will see if we can get the website hosting to be billed annually. Baard was still trying to arrange this. Now see Action Point 02/09/07 |
Baard |
Cleared |
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03/05/2007 |
Decide what items from the archive should be kept and/or scanned in and put on the website. To be done when Stuart has completed the sort out. Do this before October committee mtg if possible. |
All |
O/G |
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03/07/07 |
Stuart is trying to resurrect the Huawei match. This will not happen in the 2007 season. |
Stuart |
Cleared |
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05/07/07 |
Sort out the unpaid lessons, still 4 unpaid. Stuart has cleared his part of the action point. Andrew has taken over this AP from David |
Andrew |
O/G |
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01/08/07 |
Andrew to ensure there are full teams for Captain Vs Vice captain match |
Andrew |
Cleared |
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A/P |
Action |
Allocated |
Status |
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07/04/2007 |
Baard will see if we can get the website hosting to be billed annually. Baard was still trying to arrange this. Now see Action Point 02/09/07 |
Baard |
Cleared |
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03/05/2007 |
Decide what items from the archive should be kept and/or scanned in and put on the website. To be done when Stuart has completed the sort out. Do this before October committee mtg if possible. |
All |
O/G |
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03/07/07 |
Stuart is trying to resurrect the Huawei match. This will not happen in the 2007 season. |
Stuart |
Cleared |
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05/07/07 |
Sort out the unpaid lessons, still 4 unpaid. Stuart has cleared his part of the action point. Andrew has taken over this AP from David |
Andrew |
O/G |
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01/08/07 |
Andrew to ensure there are full teams for Captain Vs Vice captain match |
Andrew |
Cleared |
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02/08/07 |
David to sort out the autumn lessons |
David |
Cleared |
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03/08/07 |
Urge members to fill in the survey so we can review in October. Especially mention at the Autumn meeting. |
All committee members |
Cleared & done again 17/09/07 |
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04/08/07 |
Iain to remove retired committee members from the website. |
Iain |
O/G |
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05/08/07 |
Jon Hopkins to produce the L&G report for Iain & Andrew to action |
Jon |
Cleared |
New Action Points
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A/P |
Action |
Allocated |
Status |
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01/09/07 |
Iain to file the L&G report on the website |
Iain |
New |
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02/09/07 |
Baard & Iain to consider moving the website to an annually charged and cheaper web hosting service |
Iain & Baard |
New |
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03/09/07 |
Alan to invite all BTRGS to AGM on Dec 3rd |
Alan |
Cleared |
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04/09/07 |
Somebody needs to buy the AGM sandwiches, drinks & crisps from Tesco’s, spend £20.00 - £25.00. Cheaper than on-site catering. |
TBA at October meeting |
New |
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A/P |
Action |
Allocated |
Status |
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01/09/07 |
Iain to file the L&G report on the website |
Iain |
New |
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02/09/07 |
Baard & Iain to consider moving the website to an annually charged and cheaper web hosting service |
Iain & Baard |
New |
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03/09/07 |
Alan to invite all BTRGS to AGM on Dec 3rd |
Alan |
Cleared |
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04/09/07 |
Somebody needs to buy the AGM sandwiches, drinks & crisps from Tesco’s, spend £20.00 - £25.00. Cheaper than on-site catering. |
TBA at October meeting |
New |
Match Reports
The Vice Captain won the match at Purdis. The autumn meeting at the Essex was successful.
Knockouts
All is on track; one delayed match has been rescheduled today.
Match Schedule
Just the Ufford Park match to play on Thursday 20th September.
Special Events
The Fratsor event was good fun.
Membership
The membership is now 72 including 7 life members.
Membership Survey
We will review the findings at the October BTRGS meeting.
Finance
Andrew said finance is on track, we should make a small surplus this year. Just the Ufford Park transactions to add for this year’s accounts.
A.O.B
Stephen has booked Diss for the spring meeting on Friday 9 May 2008 & Bury St Edmunds on Friday 12 September 2008.
Future Meetings
Monday 15th October 12:00 Room 30 Orion
Monday 19th November 12:00 Room 30 Orion
AGM Topics
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A/P |
Proposal |
Proposed by |
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1 |
Change the wording for the £12 + food subsidy to reflect current practice, wording to be decided. |
Baard |
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2 |
Change clause 2 to read :- The membership of the society shall be open to anyone working at Adastral Park, Bibb Way or any of the other BT offices in the Ipswich area, subject to mandatory clause 1 of Atlas. |
Alan |
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3. |
New constitution section
If a committee member fails to attend or dial in to two consecutive meetings without offering good reason, then they will have effectively resigned from the committee. Their vacancy can then be filled by a co-opted replacement. |
Stuart |
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4. |
New constitution section
Life members need to rejoin yearly by completing and returning their contact detail information but the cost is free. If they don't rejoin or maintain contact with BTRGS for 3 consecutive years then they are deemed to have rescinded their life membership. |
Alan |
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5. |
Discuss match subsidy levels. |
David |
AGM Meeting
The AGM will be held in Room G/30; Orion on Monday 3rd December 2007.