BTRGS Minutes of Committee meeting 27/9/2011

Present
Steve Boswell David Bell	Stuart Wyse
Apologies
Richard Wymundham Erik Hansen Jon Hopkins Dave Clark Simon Mahoney	Chris Amor John Bates Gabriel Martins Iain Wright Stephen Stokes

Minutes of last meeting

Minutes agreed.

Review of action points

A/P	Action	Allocated	Status
14/1/2011-1	Try to get BTRGS mentioned in the regular Adastral Park update.	Stuart	Ongoing - Postponed till February due where we are in the year.
19/7/2011-1	Re-allocated from Richard to Stuart - Put survey on formwize and distribute to BTRGS members for results to be analysed at the AGM.	Stuart	Ongoing
22/8/2011-1	Chris to do Transco match report	Chris	Closed
22/8/2011-2	Steve to chase Jon and Ian as to whether we invite St Audreys and Halesworth	Steve	Closed
22/8/2011-3	Steve ask Richard Beecroft to sponsor but play for free	Steve	Closed
22/8/2011-4	Gabs needs to provide update and progress. Will aim to do coin toss, at Felixstowe match on 6th Sept if necessary.	Gabs	Closed

New action points

A/P	Action	Allocated	Status
27/9/2011-1	Stuart to progress Autumn Lessons	Stuart	New
27/9/2011-2	David to make handicap adjustments from Autumn Meeting.	David	New

Match reports

Since last meeting:

Two Day Away Event.

Future events:

Winter Meeting at Ipswich GC

• Transco match report done
• Capt vs Vice-capt match report done
• Steve Boswell to do Autumn meeting report
• 2-day-event – 20 people signed up and all paid for.

Knockouts

Now back on track and progressing.

Membership

IF THERE ARE ANY OUTSTANDING ACCOUNTS/RECEIPTS FROM MATCHES PLEASE SUBMIT TO JON ASAP IN TIME FOR EOY ACCOUNTS.

Finance

No report..

A.O.B.

AGM Agenda Item – to discuss allowing non BT/Adastral/Ex-BT people to join the society given declining membership numbers. Need to consider use of ATLAS grants for event subsidy – do non-ATLAS members just not get subsidy and hence pay the full amounts. Does the additional £12 paid up front for non ATLAS members actually cover this?

Next meeting

17/10/2011.

AGM Meeting

TBA

AGM Topics

A/P	Proposal	Proposed by
19/7/2011-1	Consider reducing number of events - to be discussed at next meeting.	Steve Boswell
19/7/2011-2	KO invitations should be sent out earlier than June, otherwise match congestion arises.	Stephen Stokes
27/9/2011-1	Discuss allowing non BT/Adastral/Ex-BT people to join the society given declining membership numbers. Need to consider use of ATLAS grants for event subsidy – do non-ATLAS members just not get subsidy and hence pay the full amounts. Does the additional £12 paid up front for non ATLAS members actually cover this?	Steve Boswell

Updated by I D Wright, October 17, 2011