BTRGS Minutes of Committee meeting 30/10/2007

Present:

Via conf call

BT MeetMe 0800 0321609

or 0870 241 2996

internal 00 250 2296 (cheaper)

Pass-code: 00319702#

David Bell – Captain

Stephen Stokes – Vice Captain

Alan Porter – Secretary

Andrew Wright – Treasurer

Stuart Wyse

Jon Hopkins

Erik Hansen

Iain Wright

Apologies

Baard Grindberg

Chris Amor

Tony Boffey

Minutes of Last Meeting

The previous minutes were accepted as accurate.

Review of Action Points

A/P	Action	Allocated	Status
03/05/2007	Decide what items from the archive should be kept and/or scanned in and put on the website. To be done when Stuart has completed the sort out. Do this before October committee meeting if possible.	All	O/G
05/07/07	Sort out the unpaid lessons, still 4 unpaid. Stuart has cleared his part of the action point. Andrew has taken over this AP from David All paid now	Andrew	Cleared
04/08/07	Iain to remove retired committee members from the website.	Iain	Cleared
01/09/07	Iain to file the L&G report on the website	Iain	Cleared
02/09/07	Baard & Iain to consider moving the website to an annually charged and cheaper web hosting service	Iain & Baard	New
A/P	Action	Allocated	Status
03/05/2007	Decide what items from the archive should be kept and/or scanned in and put on the website. To be done when Stuart has completed the sort out. Do this before October committee meeting if possible.	All	O/G
05/07/07	Sort out the unpaid lessons, still 4 unpaid. Stuart has cleared his part of the action point. Andrew has taken over this AP from David All paid now	Andrew	Cleared
04/08/07	Iain to remove retired committee members from the website.	Iain	Cleared
01/09/07	Iain to file the L&G report on the website	Iain	Cleared
02/09/07	Baard & Iain to consider moving the website to an annually charged and cheaper web hosting service	Iain & Baard	New
03/09/07	Alan to invite all BTRGS to AGM on Dec 3^rd	Alan	Cleared & done again on 30 October
04/09/07	Somebody needs to buy the AGM sandwiches, drinks & crisps from Tesco’s, spend £20.00 - £25.00. Cheaper than on-site catering.	Stephen	O/G

New Action Points

A/P	Action	Allocated	Status
01/10/07	David will invite the membership to the AGM	David	New
02/10/07	Stuart will email out the survey results	Stuart	Cleared
03/10/07	Andrew will get the accounts audited	Andrew	New
04/10/07	Everybody to study the survey results	All	New
A/P	Action	Allocated	Status
01/10/07	David will invite the membership to the AGM	David	New
02/10/07	Stuart will email out the survey results	Stuart	Cleared
03/10/07	Andrew will get the accounts audited	Andrew	New
04/10/07	Everybody to study the survey results	All	New

Match Reports

BT Lost the match Vs Ufford Park, the report is on the website.

Knockouts

Erik spoke in great detail of the exiting progress on the knockouts.

All is on track.

Match Schedule

The winter meeting on 16^th January is the next meeting

Membership

The membership stands at 72 members including 7 life members.

Membership Survey

Stuart presented the survey results which were very interesting and not quite as we expected no easy conclusions to draw except that the membership is supportive of the committee but reluctant to join!

Finance

Andrew handed out the draft year end accounts, please send any receipts to Andrew ASAP, the audit is due soon.

A.O.B

Alan is now the ATLAS rep for BTRGS; if there is a change to this the let Glenn Tooke know.

Future Meetings

Monday 19^th November 12:00 Room 30 Orion – Alan on holiday in Australia

AGM Meeting

The AGM will be held in Room G/30; Orion on Monday 3^rd December 2007.

AGM Topics

A/P	Proposal	Proposed by
1	Change the wording for the £12 + food subsidy to reflect current practice, wording to be decided.	Baard
2	Change clause 2 to read :- The membership of the society shall be open to anyone working at Adastral Park, Bibb Way or any of the other BT offices in the Ipswich area, subject to mandatory clause 1 of Atlas.	Alan
3.	New constitution section If a committee member fails to attend or dial in to two consecutive meetings without offering good reason, then they will have effectively resigned from the committee. Their vacancy can then be filled by a co-opted replacement.	Stuart
4.	New constitution section Life members need to rejoin yearly by completing and returning their contact detail information but the cost is free. If they don't rejoin or maintain contact with BTRGS for 3 consecutive years then they are deemed to have rescinded their life membership.	Alan
5.	Discuss match subsidy levels.	David

Discuss ¾ or full handicap allowance as per CONGU recommendation http://www.congu.com/template1.asp?pid=26

Committee