BTRGS Minutes of Committee meeting, 16/12/2002

Held in room 9 (Conference Room) on the 9th floor of Pegasus Tower from 12:00-13:00.

Present:

• Iain Wright (IW) Chair - Captain
• Erik Hansen (EH) Vice Captain
• Alan Porter (AP) Secretary Notes
• Baard Grindberg (BG)
• Bob McDermott (RM) Treasurer
• Andy Randall (AR)
• Mick Day (MD)
• George Courtney (GC)
• Stuart Wyse (SW)
• David Bell (DB)
• Steve Bedford (SB)
• Jon Hopkins (JH)

Apologies:

• Stephen Stokes (SS)
• Steve Hodgkiss (SH)

Minutes of Last meeting

The previous meeting minutes were accepted as accurate.

Review of Action Points

A/P	Action	Allocated	Status
3-5/02	See if it is possible to mount the shield onto a larger shield.   Mick is going to get the trophy back from the holder soon and see what is possible.   Mick now has the trophy & will see if it can be enlarged to accommodate more engravings to extend the life of the trophy.	O/G	MD
3-8/02	Check with Ufford for interest in playing match sometime in the Winter months.	O/G	BG
1-10/02	Bob will order the food & drink for the AGM. Arrived in perfect time!	Closed	RM
1-11/02	Contact John Sanderson to: clarify his responsibilities for the FRATSOR event; ensure the dates do not clash with BTRGS events and invite John to the BTRGS committee meeting in January 2003.	O/G	BG/IW

New Action Points

A/P	Action	Allocated	Status
1-12/02	Steve to book the room for the 2003 series of BTRGS meetings using the usual 3rd Monday in the month criteria.	SS	New
2-12/02	Bob will get the accounts Audited	RM	New
3-12/03	Arrange match dates for 2003 season	All captains of the day	New

Match Reports

There have been no matches held since the last meeting.

Knockouts

The knockouts are progressing well. Extensions have been granted to one single KO and two doubles matches.  Should finish on schedule OK.

Special events

FRATSOR:
This will be discussed at the January meeting when John Sanderson will attend the meeting.   Two committee members will be assigned to the function.

Membership

The society currently has 73 members.

Finance

The accounts were presented to the AGM earlier so no issues were raised.  Just that the finances look to be in a healthy state for 2003.

AOB

The 4 new committee members were welcomed by Iain to the committee.

All committee members were requested to see if they could get dates set for the 2003 matches so it would be easier to prepare the membership pack.
 

GM Topics

The AGM date is yet to be set for 2003

	Topic for AGM	Raised	By
1	None discussed

Next meeting

20th January 2003 in room 9 (Conference Room) on the 9th floor of Pegasus Tower from 12:00-13:00.